Constitution & Bylaws

The Constitution & Bylaws of the Norman F. Miller Gynecologic Society
Founded in Ann Arbor, Michigan
September 26, 1956

CONSTITUTION

ARTICLE I: Name
The name of this organization shall be the NORMAN F. MILLER GYNECOLOGIC SOCIETY, hereinafter sometimes referred to as the Society.

ARTICLE II: Objective
The objective of this society is to promote the cause and extend the knowledge of obstetrics and gynecology through the exchange of professional information relating to this specialty in medicine. This society was established to honor Dr. Norman F. Miller by physicians who were trained by him in appreciation for his guidance and teaching in this field. This Society shall strive to perpetuate his ideals and philosophy in the care of women and to extend his inspiration to other obstetricians and gynecologists under the continuing tutelage of the chair of the Department of Obstetrics and Gynecology at the University of Michigan Medical Center and through the vitality of its membership.

ARTICLE III: Membership
The Norman F. Miller Gynecologic Society shall consist of active, life and honorary members.

Section I: Active Membership

A. Physicians shall be eligible for active membership when they are nearing completion of the formal house officer training in the Department of Obstetrics and Gynecology at the University of Michigan Medical Center. Such membership may begin during the final year of this training. The chair of the Department of Obstetrics and Gynecology must nominate and endorse the candidate for membership in this society. The election to membership of new candidates shall take place at the next regular meeting of the society, a three fourths (3/4) affirmative vote of members present at the business meeting necessary for election to active membership.

B. Physicians are also eligible for active membership if they are or have been a member of the permanent staff of the Department of Obstetrics and Gynecology at the University of Michigan Medical Center without respect to the location of his residency training. The chair must nominate and endorse a staff member for membership in this society. The election to membership of new candidates shall take place at the next regular meeting, a three fourths (3/4) affirmative vote of the members present at the business meeting necessary for election to active membership.

Section II: Life Membership

If so desired, a member may elect life membership anytime after attaining the age of 60 years or for reasons of health, retirement, or extenuating circumstances. Life members shall have all of the privileges and responsibilities of active members except they shall pay no dues but shall pay special assessments, shall have no vote and shall not hold office. Notification of desire to elect life membership should be given by the member to the secretary four weeks before a regularly scheduled meeting of the society.

Section III: Honorary Membership

Honorary members may include those physicians who trained in Obstetrics and Gynecology at the University of Michigan Medical Center prior to Dr. MillerÕs tenure or who are physicians or other persons of distinction whose relationship to the Department of Obstetrics and Gynecology or the specialty of obstetrics and gynecology would warrant this honor. Nominations of honorary membership shall be reviewed by the executive council. The election to honorary membership shall take place at the next regular meeting, a three fourths (3/4) affirmative vote of members present at the business meeting necessary for election to honorary membership. Honorary members shall pay not dues or special assessments, shall have no vote and shall not hold office.

ARTICLE IV: Officers and Executive Council

Section I: Officers

The officers of this society shall consist of the president, a president-elect (serving as vice president), the immediate past president, a secretary, a treasurer and nine councilors. The officers and the nine councilors constitute the executive council.

Section II: Particulars of Office

Dr. Norman F. Miller shall serve as honorary president during his lifetime.

The president shall not succeed himself. At the expiration of the presidentÕs term, the president-elect shall automatically become president and shall then serve until the next regular meeting of the society. The president-elect shall assume the office of president in case of incapacitating illness or death of an incumbent president during the term of office, the president-elect then also continuing in office during the year to which they were elected.

The secretary and treasurer may be re-elected to establish the necessary continuity for proper conduct of the business of the society for a period not to exceed five (5) years.

All terms of office shall be for one year or until the next regular meeting of the society, except for the councilors who will serve three year terms. Councilors may be re-elected after a lapse of one term of office. Three councilors shall be elected at each regular meeting so that there is an overlap of the membership in this office.

Section III: Executive Council

The executive council will meet prior to the business meeting of the society and at such other times as are necessary to the welfare of the society. The executive council members shall be aware of the wishes and sentiments of the membership of the society so that the business conducted will reflect the opinions and desires of the society so that the business conducted will reflect the opinions and desires of the society. The council will conduct all business of the society not herein reserved for the active membership. The council shall transact all business required to carry out the objectives of the society arising in the interim between regular meetings. The council shall determine the annual dues and any special assessment of members. Vote by mail or telephone ballot may be carried out.

ARTICLE V: Annual and Special Meetings

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Section I: Annual Meeting

The annual or regular meeting of the society is closed to all but active members, life members, honorary members and invited guests as approved by the executive council.

Section II: Location of Meeting

Every third meeting of the society shall be held in Ann Arbor. Members or other interested individuals shall host the meetings in other cities in the intervening years. Invitations shall be reviewed and accepted by the executive council with a continuing awareness by the council to the convenience of the membership residing in different geographic areas as each site is selected.

Section III: Special Meeting

Special meetings of the society may be called by the executive council of the society.

Section IV: SCIENTIFIC MEETING

The scientific session shall be arranged by the executive council working in conjunction with the members residing at the place of the meeting who shall constitute an arrangements committee.

Section V: Business Meeting

A business meeting shall be held in conjunction with each regular meeting. Robert's Rules of Order shall govern the proceedings of the business meeting of the society which shall be attended only by active members of the society. The order of business at the business meeting shall be:

  • Reading of minutes of the last meeting

  • Report of the executive council

  • Report of the secretary-treasurer

  • Report of other committees

  • Unfinished business

  • New business

  • Election of officers

  • Adjournment

A majority of all active members present at the business meeting shall constitute a quorum for the transaction of the business of the society.

ARTICLE VI: Amendment to the Constitution

This constitution may by amended by a three-fourths (3/4) affirmative vote of all members present at the business meeting. Amendment to the constitution may be made only when the intent of the proposed amendment has been presented to the membership at a regular meeting immediately preceding the meeting at which the vote is taken. The proposed amendment shall be made available in writing to the membership at least three (3) months prior to the next regular meeting.

ARTICLE VII: Amendment to Article III, Section 1B of the Constitution (1991 meeting minutes)

A physician is also eligible for active membership if he/she is or has been a member of the permanent staff of the Department of Obstetrics and Gynecology at the University of Michigan Medical Center or St. Joseph Mercy Hospital without respect to the location of his/her residency training. The chair must nominate and endorse the staff member for membership in this society. The election to membership of new candidates shall take place at the next regular meeting, and a three-fourths (3/4) affirmative vote of members present at the business meeting is necessary for elective to active membership.

ARTICLE VIII: Amendment to Article III, Section 1C of the Constitution (1991 meeting minutes)

The physician who is serving or may have completed a residency elsewhere may be eligible for active membership if he/she has completed two (2) months or more in residency, post-residency training, or in a fellowship in the Department of Obstetrics and Gynecology at the University of Michigan Medical Center. The chair must nominate and endorse the candidate for membership in this society. The election to membership of new candidates shall take place at the regular meeting, and three-fourths (3/4) affirmative vote of members present at the business meeting is necessary for election to active membership.

ARTICLE IX: Amendment to the Constitution (1993 meeting minutes)

Residents of St. Joseph Mercy Hospital with at least two (2) months experience in the Department of Obstetrics and Gynecology at the University of Michigan Medical Center and staff members at St. Joseph Mercy Hospital with clinical appointments at the University of Michigan shall be eligible for membership in the society. [HOPE HAEFNER NOTED THAT THIS NEEDS CLARIFICATION 4TH YEAR]

BYLAWS

ARTICLE I: Duties of Officers

  1. The president shall be expected to preside at all meetings, shall appoint all committees not otherwise herein provided for, shall act as chairman of the executive council, and shall perform all duties usually pertaining to this office.

  2. The president-elect (vice president) and immediate past president shall assist the president in the performance of his executive duties and in the conduct of all meetings. In the absence of the president, (1) the president-elect or (2) the past president shall preside at all meetings.

  3. Amendment to Article V, Section 2 (titled ÒLocation of MeetingÓ) (1989 meeting minutes)
    A new first sentence will read ÒThe location and timing of the meetings will be determined by the executive council and a meeting will be held in Ann Arbor at least every three years.

    Amendment to Article V, Section 4 (1989 meeting minutes)
    A discussion of whether to change the working of this to encompass the current activity of having a primary host for each site was undertaken, and it was decided to continue with the current wording. The secretary will draft a list of appropriate bylaw changes to be circulated to the membership at least 60 days prior to the next meeting.